OneTrotThe operating platform for horse breeding
The whole breeding season runs in one system.
Booking, semen inventory, shipping with proof-of-dispatch, EU-compliant VAT, invoices, chamber-of-agriculture records and association reporting - OneTrot handles the commercial and organizational side of your station and tells you every morning what's due today. Stations that have switched save around one office day a week.
20 minutes, your stallionsNo setup feeWe take over your data
What's due today
Thursday, 30 July · Rosenhof Station
Breeding report Cornet's Diamond × La Belle
Hanoverian association · due 3 days ago
ReportReported
Send reminder for invoice R-2026-0318
Hof Lindenau · 1.428,00 € · 12 days open
3 fresh-semen shipments · NightStar
Pickup 15:40 · labels & dispatch proof ready
Pregnancy check Sanceo × Wilma
Window open until 04.08 · waiting on vet
Every task is derived from order status - nothing is maintained by hand.
Built for German and European breeding practiceFresh & frozen semenReverse charge & OSSDispatch proof & chamber-of-agriculture recordAssociation reporting as XMLGerman & English
„We used to run the breeding season on phone calls, spreadsheets and paper forms. With OneTrot, customers book online and dispatch notes and invoices happen automatically - we save a full office day every week and no pregnancy result gets lost anymore.
Management of a stallion station
Customer since the 2025 season
Customers book themselves
instead of phone notes in the office each evening
Dispatch notes & invoices, automatically
Proof of dispatch, label and receipt come straight from the order
One office day a week back
in season, the difference between evening and night
No pregnancy result gets lost
Check window, finding and follow-up all live on the order
Why stations switch
Paperwork that forgets everything - or a system that knows it all
The effort in a breeding season rarely comes from the breeding itself. It comes from what's in between: transcribing, searching, chasing, recalculating.
How most stations run today
Paper, phone calls and memory - every piece of information gets touched two to four times.
Notes scribbled on the phoneCalendar on the wallPaper breeding certificateReceipt padWhatsApp back-and-forthNotes in a jacket pocketBinders in the officeTank list in the cold roomVAT worked out by handDispatch proof copied into a folderAssociation form by postInvoice typed up in Word at night
With OneTrot
One order carries everything - and triggers the next step itself.
o
Order A-2026-0412
Booking → collection → shipping → invoice → report
No double entry
Records complete, gap-free
Customer sees status themselves
Season close without night shifts
Do the math yourself
How much time would your station get back?
OneTrot removes about 100 minutes of admin work per order - invoicing, payment matching, reminders, paperwork and signatures happen automatically instead of by hand. Move the slider to your order volume.
250
1002.500+
money saved per year
10.400 €
hours back per year
417
hours back per week
8
Where the 100 minutes per order go
Invoicing30 min
Payment matching20 min
Paperwork20 min
Reminders15 min
Signatures15 min
Shipping, compliance paperwork & chamber-of-agriculture records+ more
A rough estimate based on typical processing time per order and an assumed €25/hour for admin work - we'll work out the exact number for your station in a conversation.
The platform in detail
Six stages of one order - watch OneTrot at work
Click through yourself, or lean back: the sequence keeps going on its own.
Cornet's Diamond
Hanoverian · Show jumping · 2014
Fresh semen950,00 €
Frozen straw1.150,00 €
AssociationHanoverian
August availability
MTWTFSS3456789
6-7 Aug: Aachen show - fresh semen automatically blocked.
Mare
La Belle (HAN, 2016)
Insemination by
In-house inseminator
Delivery day
Tue, 5 August
Your catalogue, your domain. The customer books themselves - the order is created in full, not as an inquiry in your inbox.
Collection 05.08.2026 · Cornet's Diamond
Lab entered 07:20 · released by M. Brandt
Volume
0 ml
Motility
0 %
Density
0 M/ml
Portions
0
Inventory, orders and frozen-storage locations all update in one pass once released.
Fresh and frozen in one inventory. Every straw has a storage location, every portion an order - even three seasons later.
Daily shipping plan · 05.08.2026
NightStar pickup 15:40 · 3 shipments
Hof Lindenau · La Belle
NightStar · box T-114 · 2 portions
Gestüt Ahlen · Quinara
NightStar · box T-118 · 2 portions
Haras du Val · Étoile
HippoXpress · FR · customs document needed
Transport box returns
T-102, T-107 expected 06.08
Semen dispatch proof
generated automatically
Dispatch proof no.SVN-2026-000418
StallionCornet's Diamond
Collection05.08.2026
RecipientHof Lindenau
Linked to the shipment, the order and the customer portal - and archived.
Courier, label, dispatch proof, box returns. One combined print run, one motion - instead of three portals and a clipboard.
VAT, calculated live
Pick a customer - the receipt recalculates itself
Hof Lindenau, Verden
DE · domesticFresh semen Cornet's Diamond950,00 €
NightStar shipping190,00 €
Net amount1.140,00 €
VAT 7% (DE, reduced)79,80 €
Invoice total1.219,80 €
Tax treatment
Domestic supply, reduced rate 7% (breeding stock)
Equine breeding material qualifies for Germany's reduced VAT rate for breeding animals and material (Sec. 12(2) UStG in conjunction with Schedule 2) - not the standard rate.
Invoice wording, tax code and posting account are set to match.
Mandatory note on the receipt
Reduced VAT rate for breeding material, Sec. 12(2) UStG in conjunction with Schedule 2.
VAT ID checked live via VIES, reverse charge, destination country, export. You pick the customer, not the tax case.
R-2026-0412
dueHof Lindenau · due 19.08.2026
Net1.140,00 €
VAT 7%79,80 €
Gross1.219,80 €
PaymentLink & SEPA
Credit notes, corrections and reminder stages follow the same path - with continuous numbering.
From receipt to payout. You can see at any time which money is on its way and which is missing.
Breeding reports, 2026 season
Hanoverian association · bulk submission
Breeding & foaling reports, breeding certificate. From data already captured at booking - never filled in twice.
Completeness
What you won't need afterwards
OneTrot isn't a booking form with add-on modules. It's the whole operation - from the stallion file to the payout.
Booking & customers
- Branded stallion catalogue on your own address
- Availability per stallion, including show absences
- Double-booking warning before you confirm
- Customer portal: status, records, deliveries
- Mare file with pedigree & history
- Memberships & special pricing per customer
Operations & logistics
- Semen collection with lab values & release
- Frozen storage: tank, canister, straw numbers
- Daily plan in four stages through to pickup
- Courier integration: NightStar & HippoXpress
- Labels & batch printing, transport-box returns
- Vet & inseminator assignment per order
Money & compliance
- EU VAT, automatic: reverse charge, OSS, export
- Invoices, credit notes, corrections
- Payment link & payout to your account
- Dispatch proof & proof-of-arrival, archived
- Chamber-of-agriculture inseminator record, incl. duplicate requests
- Statistics: revenue, pregnancy rate, stallion ranking
0
Process steps in one workflow
0
Roles: station, breeder, vet, association
0
Languages: German & English
EU
Hosting, full export any time
Switching over
From a pile of paper to a system - without you typing it in
You don't have to get organized first to get started. That's exactly our job at the beginning.
Week 1
We look at what you have
One conversation, then you send us whatever exists: stallion list, price sheet, customer records - as a photo, scan, spreadsheet or copy.
Effort for you: about 1 hour
Week 1-2
We set everything up
We create stallions, prices, availability, associations, customers and open orders. You just check that it's right.
- Catalogue & booking page on your own address
- Invoice template, tax codes, numbering sequence
Effort for you: sign-off
Week 3
Team & test run
One training session for office and yard, one real order from booking through to invoice - hands-on, not a manual.
- Roles for staff, vets, inseminators
- Phone view for the daily plan in the yard
Effort for you: 2 hours
From season start
Your first season, supported
A named contact stays with you through the first breeding period, the first reporting wave, the first month-end close.
Effort for you: less than before
Mid-season already? Then we start with booking and invoicing, and bring inventory, shipping and reporting online after the breeding season.
One platform, four perspectives
Everyone working toward a foal works in the same process
Stallion stations
Booking, inventory, shipping, invoicing, compliance and payouts in one place.
MoreBreeders
Find a stallion, book in minutes, track delivery, report pregnancy and foaling.
MoreVeterinarians
Digital cooperation contracts, view orders, document inseminations and findings.
MoreBreeding associations
Structured breeding & foaling reports, certificates straight from the order.
MoreWhat it costs
Simple and transparent: your price is based on your station.
Two stallions and 40 orders is a different business than 20 stallions with frozen-semen export - an off-the-shelf price list would fit neither. We look at your season and give you a number in that same conversation: in writing, easy to follow, no fine print.
Transparent from day one
Setup, data migration and training are part of getting started, not a line item on the first invoice.
Matched to your season
Your business isn't spread evenly across the year. The terms shouldn't be either.
Your data stays yours
Full export any time, hosted in the EU. Switching should never be a one-way street.
Clarified in 20 minutes
What determines your price
Stallions at the stationdrives the effort
Orders per seasondrives the value
Fresh, frozen, or bothinventory depth
Shipping abroadtax & customs
Who works in the officeteam & roles
One quote, no sales pressure.
Reliability
What an operating system for your station has to deliver
When the season runs on it, "usually works" isn't good enough.
EU hosting, GDPR-compliant
Servers and backups in the EU, data-processing agreement included, encrypted transfer.
Roles instead of shared passwords
Office, yard, vet, inseminator and customer each see exactly what they need - and nothing more.
Record archive with numbering sequence
Invoices, credit notes, dispatch proofs and certificates numbered continuously, archived unchangeably, findable at any time.
Full export any time
Your data belongs to you: orders, customers, records and pedigrees as a file - on demand, no questions asked.
Traceable history
Who changed, reported, shipped or cancelled what, and when - logged on every order.
A contact who knows breeding
Phone and email to people who know what a breeding report is - with extended hours in season.
Demo
See OneTrot with your own stallions
We set up the demo in advance with your stallions, prices and associations. You won't see a sample stud - you'll see your own station.
Direct line
Message us on WhatsApp - no form
One message is enough. Tell us who you are and we'll arrange a no-obligation call or a visit at your stable - usually the same day.
- No form, no sign-up, no waiting for a callback
- A real person replies - the team that builds OneTrot
- Free and non-binding, at a time that suits you
Opens WhatsApp with our business account.
Prefer email? info@onetrot.com
What happens next
1
We prepare in advance
Send us your stallion list, even as a photo of your price sheet. We set up the catalogue, prices and association beforehand.
2
The demo, on your own operation
We walk through a real order: booking, shipping, invoice, report. You ask the uncomfortable questions.
3
Test access with your own data
You keep the station we set up as a test environment, even if you decide against us.
4
Start between two seasons
Data migration from paper, folders, spreadsheets or an old system, team training, first season with a direct contact.
We prepare the demo from your details - there's nothing for you to sort, digitize or tidy up first.
Before you ask
The objections we hear most often
Everything at our station runs on paper - notes, binders, a wall calendar. Is that a problem?
That's the normal case, not the exception - most stations come from exactly this kind of paperwork. Send us what you have: stallion list, price sheet, customer records, a photo or a copy is fine. We turn that into stallions, customers, mares and open orders. Typing it in is our job, not yours. Old seasons can come along as an archive, so pedigrees and records stay traceable.
What if our customers don't want to book online?
Then you keep booking for them. Every order can be entered from the office - by phone, by email, at the kitchen table. The only difference is that it creates the same process with invoice, dispatch proof and reporting. The booking page is an option for your customers, not a requirement.
How reliable is the tax treatment, really?
VAT IDs are checked against VIES, reverse charge, the destination-country principle and export supplies are built in as rules, and every receipt carries the right mandatory notes and gap-free numbering. Your accountant gets an export they can work with - responsibility naturally stays with you.
Are we locked into a long-term contract?
No. We work season by season, with no multi-year contracts. A full export of your data is possible at any time - we'd rather keep customers through value than through notice periods.
Does OneTrot support our breeding association?
Breeding and foaling reports are generated as structured XML, along with breeding-certificate requests. We work out exactly which reporting path is possible for your association in the demo - just tell us which associations your customers breed with.
Who helps if something breaks in May?
A named contact, reachable by phone and email, who actually knows what a breeding report is - not a ticketing system. With extended hours during the breeding season, because your work doesn't wait.
Does it work on a phone in the yard, even with a bad connection?
Yes. Every screen is built for the phone, not just shrunk down: the daily plan, collection entry, absences and order lists have their own large controls with tap targets you can hit wearing work gloves. No app-store install needed - a browser is enough.
We have frozen semen from several years sitting in the tank. Can that ever get organized?
OneTrot tracks frozen inventory with a storage location: tank, canister, straw numbers, collection date, stallion and lab values. At the start, we record your existing stock exactly as it sits in the canister - after that, every withdrawal is tied to an order, and you can see what's left at any time.
Can several people work at the same time - office, yard, temp staff?
Yes, with their own logins and roles instead of one shared password. A seasonal hire can log collections without seeing revenue; the office handles invoices; vets and inseminators only see the orders that concern them. Every change is logged on the order.
What happens when a stallion is away at a show?
You enter the absence as a date range - optionally, OneTrot then automatically blocks fresh-semen availability for those days, so no booking is ever created that you'd have to cancel afterward. Frozen-semen orders keep running. The system also warns about double bookings and exceeded daily capacity before you ever confirm one.
And if the mare doesn't get pregnant?
Pregnancy status lives on the order: check window, finding, re-breeding or cancellation. Your terms hang off that - a credit note, correction or follow-up booking is created as a proper record with a continuous number, not a handwritten note on the old invoice.
Can our accountant work with this?
Yes. Every record for a period can be exported as PDF and as structured data, with tax codes, net amounts, tax rates and reverse-charge flags - instead of a shoebox in January. Payments and payouts are linked to invoices, so reconciliation doesn't happen by hand.
We have regular customers with special pricing and association terms.
Pricing doesn't just hang off the stallion, it hangs off the customer too: memberships, discounts and special agreements are stored and applied automatically at booking, even when the customer books online themselves. You don't have to remember anymore who gets which price.
The next breeding season arrives faster than the paper pile shrinks
See in 20 minutes what your station looks like in OneTrot - with your stallions, your prices, your association.